Job Description

This is not so much a “Job Ad” as it is an “Invitation for a Career Challenge.” Are you up for a challenge? If not, then there is no need to read any further; this job is not for you. Still reading? Great. The next level of your career awaits you. Are you passionate about helping people? Are you a top-level performer who wants to work with other high achievers? If you’re not afraid of working hard and being recognized for your achievements, Rossen Law Firm is the place for you. We are a Criminal Defense Law Firm located in Fort Lauderdale, Florida. We help good people when bad things happen so they can achieve their best future. We seek a highly motivated and detail-oriented Virtual Legal Assistant to support our dynamic team. The successful candidate will play a vital role in managing day-to-day operations, assisting with case preparation, and ensuring efficient workflow within the firm. This position offers a unique opportunity to develop professionally in a supportive, high-performing environment. You will be part of a thriving dream team of dedicated, sharp, funny, and talented individuals. You will be deeply involved in our commitment to giving our clients the respect, understanding, and compassion they deserve. Challenge accepted? Responsibilities:

• Interacts with clients and other parties and builds relationships with them by phone, email, and in person
• Maintain and update case management systems, relationship management systems, document management systems, and other mission-critical systems
• Maintain calendars: schedule appointments, post tasks, and deadlines, and ensure the Firm and team’s calendars are accurately maintained and organized in a logical and efficient manner
• Retrieves and delivers emails and voicemails and ensures that copies of messages are documented in the Firm’s files (paper, electronic, or both)
• Interacts with the courts and administrative agencies regarding hearings, motions, and other appearances, becoming the courts’ primary point of contact with the firm for all administrative and scheduling issues.
• Prepares and sends legal correspondence as directed by attorneys; puts documents typed initially by attorneys into final form, ready to be delivered to courts, clients, co-counsel, and opposing counsel.
• Sets up and manages new client and Firm files (including unique post-strategy session tasks).
• The Virtual Legal Assistant pays careful attention to ensure tasks are completed by the due date, legal documents are accurate, and client communications are handled promptly.

Qualifications: This person must have excellent time management skills in addition to the following:

• 1+ years of proven experience in legal support is required
• Experience in criminal law is preferred but not required
• Excellent computer skills and experience in Microsoft and Google applications and Salesforce
• Strong customer service skills with a genuine desire to help people in need. You must love criminal defense
• A strong-minded person who can handle coaching in a fast-paced environment
• Ability to handle sensitive situations in a professional, confidential, and courteous manner
• A curiosity to learn things quickly and always strive to be better
• Spanish-speaking is preferred
• Understanding of legal terminology, procedures, and documentation
• Excellent organizational skills and the ability to manage multiple priorities effectively
• Detail-oriented with a commitment to accuracy and quality
• Ability to work independently and as part of a team in a fast-paced environment.

About Company: With offices in Fort Lauderdale, Boca Raton, and throughout South Florida, the Rossen Law Firm is a high-end criminal and DUI defense firm. With a team of litigating attorneys, Rossen’s 1,000+ 5-star reviews tell the stories of a criminal defense law firm that truly puts its clients first. We’re not your typical law firm. We take pride in our fresh approach to criminal defense and client advocacy. Our team is fast-paced, collaborative, and unapologetically driven to make a difference. Here, your voice matters, your growth is supported, and your career will evolve in exciting and unexpected ways. So, if you’re ready to close deals, connect with people, and redefine what success looks like, we want to hear from you. Join us in transforming lives, one strategy session at a time. Visit our website: Rossen Law Firm is an equal-opportunity employer.

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