Job Description
Clinical Research Coordinator, Department of Pediatrics, School of Medicine
Benefits of working at VCU All full-time university staff are eligible for VCU's robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU's benefits here.
Job Code Recruitment Pool All Applicants
Posting Number req7485
Unit School Of Medicine MBU
Department SOM/Pediatric Research Office
Department Website Link Location VCU
Address CHOR 1000 East Broad St., Richmond, VA 23219 USA
Duties & Responsibilities PositionSummary: VCU Department of Pediatrics are not just caringfor kids and families: we're discovering new treatments, improving outcomes,and researching innovative new ideas. The Pediatric Research Office iscommitted to supporting VCU clinical researchers in advancing investigativemedicine.
This entry level position will support the Divisionof Pediatric Endocrinology and others, as a member of the Pediatric Research Office.
The Clinical Research Coordinator (CRC) 1 supports upperlevel/senior CRCs and Principal Investigators (PI) in activities required foractivation, execution, and management of clinical, patient-oriented researchstudies or protocols. Typical duties include but are not limited to determiningparticipant eligibility; serve as patient/participant recruiter and educator;and perform a variety of complex activities involved in the collection,compilation, and documentation of clinical research data.
This role includes responsibilities of the CRC towork independently and as a member of a team. Working under generalsupervision, they resolve most standard issues independently and refer complexissues to the upper-level manager or the PI, as appropriate.
This role will report in-person in the VCU Healthdowntown area of Richmond, VA, with the potential for remote/hybrid workfollowing onboarding, 3-6 months training, and manager approval.
Core Responsibilities: Study Conduct (60%):
-Maintain understanding of clinical research duties from study initiation to close-out and ensure protocol compliance.
-Assist in subject recruitment. Tasks may include: attend clinics/rounds to discuss studies with patients and care team members, screen patient charts, determine eligibility for multiple studies, develop recruitment plans and reports of expected vs observed enrollment rate, etc.
-Assist with consent and assent and act as a patient/family resource for further questions and/or concerns.
-Assist with coordination of patient study visits with upper level/senior CRC(s), study investigators and other clinicians; study visits may include biospecimen, data collection, and real-time instruction for medical team administering investigative medicine.
-Assist in the preparation of IRB submissions, including initial submissions, continuing reviews, amendments, safety reports, and serious adverse event reporting. Ensure all IRB submissions are complete and submitted on time.
-Maintain effective and ongoing communication with sponsor, participants, Pediatric Research Office, care team, and investigators during the study.
-Ensure patient safety is a top priority in the conduct of clinical studies.
-Follow VCU and SOM internal processes to ensure compliance with VCU policies related to research activities and ensure compliance with federal and state regulatory standards.
-Complete VCUHS orientation and training modules as required for the department and clinical research projects to obtain access to VCUHS clinical systems and clinical data. Conduct applicable clinical activities only as approved for each position on the clinical permission table and required for each clinical research project. Follow all VCUHS policies & procedures, including vaccination requirements and requirements for annual training. Job duties may include entering information into the medical record; provide documentation assistance with transcribing provider orders; performing study assessments, including point of care testing; providing documentation assistance with transcribing provider orders in EPIC; the handling, transportation, access to and/or contact with medications and related supplies; minimum qualifications include HIPAA training, EMR navigation/computerized order entry. Performance and continued competence will be periodically assessed.
-Other duties as assigned.
Data Management & Documentation (25%): -Enter subject data into case report forms, databases, and VCU/VCUHS systems in a timely and accurate manner, and in accordance with sponsor and institution requirements. Build databases and logs as needed.
-Assist in maintaining study files according to GCP guidelines and in audit ready condition. Retain all study records in accordance with sponsor requirements and/or university policies and procedures. Participate in auditing and monitoring activities as assigned.
-Other duties as assigned.
General / Administrative (15%): -Support the Pediatric Research Office and assigned divisions by attending events and trainings, assist team members in various study tasks (as needed, or as based on individual skill/education), and share information.
-Provide cross-coverage across studies within the Pediatric Research Office in true collaboration, which may include supporting other team members and performing administrative tasks as assigned.
Qualifications Minimum Hiring Standards: -Bachelor's degree in health research and/or healthcare-related fields or equivalent combination of education, experience, and training.
-Must be able to set priorities, make timely decisions, and meet deadline in a fast-paced environment while working on multiple projects, seeking guidance from Principal Investigators and senior study team staff when necessary.
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Strong communications skills, attention to detail, organization, and time management are key. Please highlight these skills in your resume and/or cover letter. -Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU.
-Participate in professional education and advancement opportunities facilitating personal and program growth.
-Must be able to complete mandatory competencies and certifications required by VCU and VCUHS, individual clinical trials and the NIH Human Subjects Protection training.
-Able to provide own transportation to service areas and meeting locations.
-Active clinical licensure such as CMA, CNA, EMT, LPN, RN.
Preferred Qualifications: -Experience in clinical research including regulatory, human subject's protection, study conduct, and/or data management requirements.
-Experience working with families and/or pediatric population in an educational or clinical setting.
-1 or more years direct experience in clinical research; prior experience at an academic medical center strongly preferred.
-Familiarity with VCU and VCUHS organization, processes, and systems (Epic, OnCore, Veeva Vault, and/or REDCAP) strongly preferred.
-Active clinical research certification, e.g., SOCRA, ACRP, or ability to obtain certification.
Additional Information: University Title: RS, Clinical ResearchCoordinator 1, 34111N
ORP Eligibility: No
This position is open until filled.
Vaccination Health: Please note that if you are employed as a university employee working in any of the health system's facilities, you will need to follow VCU Health System policies, which will include but will not be limited to, vaccination requirements.
Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU's sponsored research, the School of Medicine is internationally recognized for patient care and education. VCU School of Medicine comprises 18 clinical departments, eight basic health science departments, and 11 affiliated institutes and centers, and provides preeminent education to physicians and scientists in order to improve the quality of healthcare for humanity. All full-time university staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off,12 paid holidays, and more. Explore our benefits further here:
The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.
FLSA University Employee
Job FTE 1.00
Exemption Status Exempt
Restricted Position Yes
E-Class UF - University Employee FT
Job Category University Employee
ORP Eligible No
Salary Range Commensurate with Experience, up to $62,000
Compensation Type Salaried
Target Hire Date 8/1/2025
Contact Information for Candidates Jewel Jefferson
[click to reveal email address] jewel.jefferson@vcuhealth.org
Documents Needed to Apply
Job Tags
Holiday work, Full time, Temporary work, Remote job, Flexible hours,