Job Description

Administrative Assistant

JOB-10044464

Anticipated Start Date

July 14, 2025

Location

Wyandotte, MI

Type of Employment

Contract Hire

Employer Info

Our client, the world’s leading chemical company, operates in chemicals, plastics, performance products, crop protection, and oil and gas. Combining economic success with environmental and social responsibility, their operations span major chemical manufacturing sites, R&D, sales, marketing, supply chain, business development, HR, procurement, and environmental health and safety. Serving a wide range of markets and industries, including automotive, construction, agriculture, aerospace, and personal care, they maintain a diverse presence.

Job Summary

W e are seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to our research unit in a dynamic, fast-paced environment. This role requires a proactive professional with strong administrative, procurement, and communication skills to ensure smooth daily operations and compliance with internal safety, security, and procurement standards.

Job Description

• Serve as the first point of contact for all visitors, external callers, and contractors, ensuring a professional and welcoming front-desk presence.
• Manage executive calendars and coordinate travel arrangements for unit leadership.
  
• Maintain confidential files and documentation in compliance with record management policies.
  
• Coordinate logistics for meetings and events, including room reservations, material preparation, and execution.
  
• Perform day-to-day administrative tasks including handling phone calls, managing visitor traffic, processing mail, and overseeing conference room scheduling.
  
• Support onboarding of new hires and handle procurement activities including purchase requisitions, invoice processing, and supply management.
  
• Track departmental budgets and expenses, alerting leadership to any deviations.
  
• Process and monitor work requests submitted by building personnel.
  
• Coordinate with third-party vendors and service providers to ensure site access and adherence to safety protocols.
  
• Manage building security systems including access badge requests and visitor monitoring.
  
• Promote and maintain a clean, safe, and organized work environment in line with corporate safety standards.
  
• Adapt to changing priorities and perform other related duties as needed.
• Shift: M - F  7am - 3:30 pm

Skills Required

• 3–5 years of experience in administrative and/or procurement roles
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational, communication, and customer service skills
• Ability to interpret and enforce company policies and procedures
• Capable of lifting or moving items up to 30 pounds
• Familiarity with corporate spending reports
• Experience as a front-desk receptionist is preferred
  
• Proficiency in SAP (procurement and maintenance modules) and HCL Notes is preferred
  
• Skilled in data analysis and reporting is preferred
  
• Experience in shipping/receiving and mailroom operations is preferred
  
• Familiarity with building access control systems and vendor management is preferred
  
• Background in 6S or other structured safety environments is preferred

Education

• Highscho ol diploma or GED
• Bachelor's Degree in Business Administration, Management, or a related field is preferred

Pay Rate

• $35 per hour

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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